Administrative Specialist

Location: Pittsfield, MA

Pay: $26.00 – 28.00 per hour

Job Type: Full-Time

Schedule: First Shift / Day Shift (8;30am – 5:00pm)

Benefits: Health, Dental, Vision, 401(k), Paid Time Off, Holidays

About Lenco Armored Vehicles:
Lenco Armored Vehicles is a U.S.-based manufacturer of specialized armored vehicles used by law enforcement, military, fire, and rescue agencies worldwide. Our work directly supports first responders operating in high-risk environments. We offer long-term stability, consistent production schedules, and a mission-driven manufacturing environment.

Job Summary:
The Administrative Specialist will be instrumental in maintaining a professional and welcoming front desk environment while supporting daily administrative and accounting operations. Reporting directly to the Accounts Payable Manager, this role supports managers, employees, customers, and vendors through a variety of organizational and communication tasks involving confidential and time-sensitive material.

What You’ll Do:

• Maintain a professional front desk, greet visitors, manage check-ins, and monitor gate access/vendor cameras per protocol.
• Answer incoming phone calls promptly, direct calls to the appropriate team member, and update phone logs.
• Support the Accounts Payable department with invoice management, payment processing, reconciliation, and reporting.
• Maintain accurate files and documentation in accordance with company policy and accepted accounting practices.
• Monitor and order office supplies in collaboration with Purchasing team.
• Compose routine correspondence, handle data entry, and execute administrative project assignments.
• Exercise discretion and maintain data protection, confidentiality, and safety compliance across all duties.

What We’re Looking For:

• 3+ years of related administrative or accounting support experience.
• Associate’s degree in Business, Accounting, or a related field required.
• Working knowledge of ABAS ERP or similar ERP system.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with multi-line phone systems and professional front-desk operations.
• Excellent interpersonal skills with a dependable, positive attitude and a strong attendance record.
• Ability to handle confidential information with high discretion and sound judgment.

Why Work at Lenco:

• Stable, full-time career with a globally recognized manufacturer
• Purpose-driven products that protect first responders and military personnel
• Modern facility with investment in new manufacturing technology
• Competitive salary and comprehensive benefits package